When it comes to planning a large group or corporate wine tour in Kelowna, there are a few helpful things to know that can make planning your outing a whole lot easier.
Thankfully, we’re here to make it as simple as possible by outlining some of the key things to look for when booking and the little details that can make a huge difference in your day.
Whether you’re planning a corporate retreat, a team outing, celebration, or just getting a big group together, here’s everything you need to know to plan an easy, stress-free day with lots of time for fun while exploring Kelowna wine country.
How to Start Planning a Corporate or Large Group Wine Tour in Kelowna
First, you’ll want to have a rough idea of how many people will be joining your wine tour. This will help you determine your cost per person and narrow down which wine tour options can accommodate your group.
If you’re not 100% sure how many people to expect, don’t worry. This is the research phase, where you’re simply gathering the information you need to choose the right Kelowna wine tour company for your large group wine tour.
Once you have a rough estimate of your group size, you’ll want to look at not only the cost per person, but also what’s included in that cost.
Some companies may have additional costs or things that aren’t included in the initial price, so this is an important detail to look at when comparing your options.
With Vivid Tours, our wine tours have all-inclusive pricing, which means complimentary pickup and drop-off from eligible hotels and accommodations, as well as your wine tasting fees for the day, are included.
When comparing prices for corporate and large group wine tours in Kelowna, make sure you’re comparing what’s actually included in each tour. Having transparent pricing from the beginning makes planning for a large group much easier.
Are Kelowna Wine Tours All-Inclusive?
Vivid Tours offers all-inclusive Kelowna wine tours with winery tasting fees, scheduled winery reservations, professional tour transportation, a dedicated tour guide, bottled water and pick-up and drop-off from your accommodation. Full Day tours also include a winery lunch reservation.
What’s Included on a Corporate or Large Group Wine Tour in Kelowna?
With Vivid Tours, you can count on an all-inclusive experience for your Kelowna corporate wine tour. These curated experiences are available throughout West Kelowna, East Kelowna, and Lake Country and can also be customized based on your team’s preferences.
Wine tasting fees are included, along with pickup and drop-off and transportation in our luxury touring vehicles. On full-day tours, we can even help coordinate your lunch reservations so your entire itinerary is taken care of. When you’re organizing a wine tour for a large group, having someone else handle the logistics can make a huge difference.
From knowledgeable and experienced guides who keep the energy going throughout the day and can teach you about the wines and wine region, to spacious luxury vehicles that allow your corporate group to sit comfortably, there are a lot of little details that go into making the day run smoothly.
Our vehicles offer air conditioning and heating, as well as Bluetooth audio so you can make sure the music matches exactly the kind of day you’re looking for. And if you want to turn things up a notch and have a little extra fun between winery stops, we’ve even got karaoke for some onboard entertainment.
Vivid Tours guides are also known for how much they care about their guests and the little things they do throughout the day. From personalized touches and unlimited water to capturing genuine photos throughout your tour and helping carry your wine purchases, your guide is there to make sure you can focus on enjoying the experience.
Our guest reviews frequently mention the smooth booking process, knowledgeable guides, communication, and overall experience. From asking questions and getting recommendations about which region or type of wine tour is best for your group to booking and confirming your day, our team is there to help throughout the process.
Where Are the Best Places to Stop for Lunch on a Corporate or Large Group Wine Tour in Kelowna?
When planning lunch for a company event or large group wine tour, you’ll want to choose somewhere that can comfortably accommodate your entire group.
Depending on your wine region, some great options include the Nature’s Table at Summerhill Pyramid Winery, The Modest Butcher at Mt. Boucherie Estate Winery, or Garden Bistro at Peak Cellars, which has one of the most beautiful patios in Lake Country.
Restaurant capacity and group policies can vary, so making reservations ahead of time is especially important when you’re travelling with a large group.
We know planning a big day for a large group of people or organizing a retreat can feel like a big feat, which is why having help with those details can make things much easier.
When you book a corporate wine tour in Kelowna with Vivid Tours, let us know your group size and which region you’re interested in exploring. From there, we can help you plan your day, including coordinating lunch reservations at a winery restaurant in the region you’re touring.
What’s the Best Region to Wine Tour as a Corporate or Large Group in Kelowna?
There are so many amazing wine regions throughout the Okanagan Valley, but for corporate wine tours close in proximity to Kelowna, West Kelowna, Lake Country, and East Kelowna, here are three great areas to consider.
One of the biggest things to consider when travelling with a corporate group is how much time you’ll spend getting between wineries. This can be especially important for groups trying to fit an outing within regular work hours or a specific schedule.
These regions are not only beautiful, but also offer plenty of wineries within relatively concentrated areas. That can mean less time spent travelling between stops and more time actually enjoying the wineries.
Each region also offers lunch options that can help break up a full day of wine touring. If you’re having trouble deciding which region would be best for your group, here’s a quick look at what each one has to offer.
West Kelowna
Approximate travel time from downtown Kelowna: 10 minutes
Located about 10 minutes from downtown Kelowna, West Kelowna offers a great selection of boutique wineries and larger luxury estates.
If you’re looking for beautiful views overlooking Kelowna, Okanagan Lake, and the surrounding vineyards, this is a great region to explore. It also offers a good variety of winery styles, from laid-back and rustic properties to classic luxury estates.
That variety makes West Kelowna a great option for large groups looking to experience different sides of Okanagan wine country in one day.
Lake Country
Approximate travel time from downtown Kelowna: 30 minutes
Located about 30 minutes from downtown Kelowna, Lake Country offers a more relaxed pace and a great selection of boutique wineries and larger estates.
If you’re looking for lakeside views, winding roads, vineyards, and less of a city feel, this is a beautiful area to spend the day wine touring.
Lake Country can be especially appealing for corporate wine tours and large groups looking for a scenic wine country experience while still remaining within easy reach of Kelowna.
East Kelowna
Approximate travel time from downtown Kelowna: 12 minutes
Located about 12 minutes from downtown Kelowna, East Kelowna is a great option for groups looking for a quieter, more countryside feel.
Tucked into Kelowna’s agricultural landscape, you’ll travel along country roads surrounded by orchards, vineyards, fruit stands, farms, and beautiful views.
The region offers a variety of smaller, family-run wineries alongside a few larger and more established estates, making it another great option for groups wanting to experience a different side of Kelowna wine country.
TLDR: What Are the Steps to Planning an Easy and Fun Corporate or Large Group Wine Tour in Kelowna?
If you’re looking to plan an easy and fun large group or corporate wine tour in Kelowna, you really only need to start with a few simple steps:
- Get a rough idea of how many people will be joining your group.
- Decide whether you have a preferred wine region or would like recommendations.
- Think about whether you want a half-day or full-day experience.
- Decide whether your group would like to include lunch during the tour.
- Visit the Vivid Tours website or give us a call to discuss your group and tour options.
And that’s really all you need to get started.
If you’re not quite ready to book online, you can give Vivid Tours a call and let us know approximately how many people will be joining your wine tour. You can also ask questions about logistics, get recommendations on which wine region would work best for your group, and discuss where you might want to stop for lunch.
From there, our team can help take care of the details.
You’ll work with our team to finalize your group size and the details of your tour, including your itinerary, transportation, wine tastings, pickup and drop-off, and any other arrangements needed for your day.
Planning a corporate or large group wine tour in Kelowna doesn’t have to be complicated. With your group size figured out and a little help with the logistics, all that’s left is getting everyone together and enjoying a day in Kelowna wine country.
